Articles highlighting tips on running and financing a business as a construction contractor.

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Invoice Financing: Solutions for Subcontractors

Contractors have unique cash flow needs, and they need flexible financing that can put money in their hands when they need it. Unexpected needs to purchase inventory, equipment, and supplies, coupled with the fact that they often face an irregular payment schedule from customers can lead to liquidity problems. This is where a business line of credit (bloc) can be critical for both contractors and small construction companies for completing projects on time

WHAT IS A LINE OF CREDIT?

A line of credit is similar in concept to a business credit card in that it provides a predetermined amount of cash for a borrower to draw upon whenever they need it and for whatever reason they need it for. The borrower only pays interest on the amount borhttps://kapitus.com/resource-center/what-is-the-difference-between-business-line-of-credit-and-business-credit-card/rowed, and there are conditions on how the borrower can spend that money. Borrowers typically draw upon a line of credit to meet short-term cash needs.

Much like a credit card, the interest charged on a bloc is variable – it is usually the prime rate plus a few percentage points. Borrowers can also choose between a secured and unsecured bloc, as each offers certain advantages. Unlike a credit card, however, blocs typically require borrowers to pay down some or all of the debt at various intervals.

One of the biggest benefits of a bloc is flexibility. Contractors often have irregular cash flows and unexpected costs that can cause a project to be delayed or go over budget. Having cash on hand to meet the needs of a project can go a long way towards successfully completing a project and earning you the reputation of being a dependable contractor.

HOW DOES A LINE OF CREDIT MAKE SENSE FOR CONTRACTORS?

Construction projects can involve spending millions of dollars to get started, with payment not guaranteed until the project is completed. Profit margins within the construction businesses are surprisingly small. The average profit margin for commercial projects is just 6%, accoridng to data compiled by Pro Est, a firm specializing in construction estimates.

These thin profit margins are the precise reason why having available cash through a line of credit is so crucial for contractors. Some of the most common use cases for contractor lines of credit include:

  •       Purchasing Inventory – With rising inflation and the supply chain shortage still hampering US businesses, making sure you have the inventory when you need it is more critical than ever to complete a project. A bloc allows you to quickly purchase inventory when you need it to ensure that your project is completed on time.
  •       Hiring Employees/Subcontractors – Whether you want to expand your business or take on a subcontractor for a one-time job, hiring is expensive. Lines of credit can enable you to cover payroll until you get paid.
  •       Purchasing and Maintaining Equipment – Owning and maintaining your own equipment is a powerful method of preserving your cash flow by avoiding high rental costs. Alternatively, you may use a line of credit to lease or purchase specialized equipment for one-time jobs.
  •       Cover Your Overhead – Overhead costs such as meeting payroll can immediately be funded with a line of credit.

Business Loan vs. Line of Credit

Some contractorS may ask: “If I need money, why not just take out a term loan? After all, they offer a fixed rate, so wouldn’t they offer better protection in a rising interest rate environment?”

The answer is that comparing a term loan to a line of credit is an apples-to-oranges comparison, as they are two different financing products that are usually used for different reasons. A term loan is generally used for long-term expansion plans, while a bloc is typically used to cover short-term cash flow needs such as unexpected expenses. While it is true that a bloc does charge a varying interest rate, it can be advantageous over a term loan for its flexibility.

Kapitus, does offer both financing products but it is important to note the distinct differences between the two:

Business LoanLine of Credit
Loan TermSix months to five yearsUp to 12 months
RepaymentRepayments begin immediatelyRepay only when you borrow
Secured/UnsecuredBothBoth
Interest ChargesCharged upon disbursementCharged only when you borrow
Use CaseSpecific investmentsShort-term financial needs

 

Neither is strictly better than the other. It’s not uncommon for contractors to use both business loans and lines of credit for different purposes.

Unsecured or Secured Line of Credit?

Secured and unsecured lines of credit both have distinct advantages and disadvantages that contractors need to consider before choosing between the two. A secured line of credit means your borrowing will be secured against specific assets, such as equipment, cash reserves or real estate.

Unsecured lines of credit require no collateral and are the preferred financial products for most contractors However, secured blocs generally offer better rates and make it easier to get approved if you’re a new business or have a poor credit score. Here are the pros and cons of both:

Pros of Unsecured Line of Credit

  •       No collateral required
  •       Less risky for your business
  •       Additional flexibility
  •       Get approved with a lower credit score
  •       Lower interest rates

Cons of Unsecured Line of Credit

  •       Higher credit scores required
  •       Higher borrowing limits
  •       Strict underwriting process
  •       You could lose your assets

Generally speaking, lenders will consider your FICO score, time in business, operational capacity, cash flow and ability to provide collateral in order to approve you for a line of credit.

Streamlined loan application processing means applications are typically approved using automated systems. The first aspect of your application a lender will examine is your credit score. While getting a business line of credit with a poor credit score is possible, you’ll need to contend with higher interest rates.

Some lenders may also cordon off higher credit line amounts for the exclusive use of contractors with a higher business credit score. Newly incorporated contractors may have the option of using their personal credit scores instead to apply for a line of credit for their businesses.

If you’re struggling to obtain a line of credit, you may want to opt for a secured option. Secured options require real estate, equipment, or heavy machinery as collateral, but lenders will usually look more favourably upon your application.

At Kapitus, we provide lines of credit with a minimum credit score of 650, proof of at least two years in business, and average annual revenue of $180,000. To date, we have funded 64,000 businesses to the tune of $3 billion.

VISIT KAPITUS TODAY

The construction industry is a highly competitive landscape, meaning the business with adequate funding usually lasts longer than the business struggling to cover its expenses.

At Kapitus, we have worked with thousands of contractors in the past to provide them with customised lines of credit that are best to meet their specific needs. We offer quick, easy access to financing to give you breathing space when you need it most. Confront any unexpected expense and tackle multiple construction projects at once with the revolving credit you can use anytime you need it. If you want to learn more about how lines of credit work or how to apply for one, contact the Kapitus team today.

Vince Calio

Content Writer
Vince Calio has been a writer for Kapitus since 2021. Before that, he spent three years operating a dry-cleaning store in Rahway, NJ that he inherited before selling the business, so he’s familiar with the challenges of operating a small business. Prior to that, Vince spent 14 years as both a financial journalist and content writer, most notably with Institutional Investor News and Crain Communications.

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Construction small business lending kapitus

The arduous task of complying with risk management guidelines has come to the forefront for construction firms, especially subcontractors. In particular, the advent of prequalification software, which more contractors and agencies are using to keep a database of prequalified construction firms. This software makes it easier for contractors and government agencies to launch invitation-only bids for new construction projects, thereby emphasizing the need for small construction firms to make sure they are in those databases. 

This news is especially important for smaller construction companies, as the new housing construction market remains hot and the federal government is poised to issue a bevy of new contracts for specialized construction projects due to the passage of the Infrastructure Investment and Jobs Act.

If you’re a small construction company, here are some tips on how to make sure you are included in construction firm and government databases of contractors as a pre-qualified company and stay in the running for new projects.

Up Your Marketing Game

An upcoming surge in federal contracts and the continued strong demand for new housing will benefit the construction industry for the foreseeable future. Basic marketing techniques still apply: you need an optimized website; great content, a strong social media presence in which you target the exact audience you wish to do business with and monitor your web traffic and responses, among other things. 

You also most likely need to do more outreach to specific contractors, especially in your vicinity, and government agencies seeking to bid out contracts to make sure your company is on their radar. Setting up email pitches and sequences for potential clients, for example, could go a long way in making sure people know about your company. Do some digging to find out who the decision-makers are at various government agencies that may outsource construction projects (it could be your local municipality, a state government branch or a federal agency) and contact them to make sure you are on their radar screens.

IAmBuilders.com has a great web page on how to market your construction firm, and the video below from small business coach and influencer Mike Claudio also gives great tips. You should follow as many of those steps as you can to make sure your company is visible to the public. 

Make Sure You’re Prequalified

The task of prequalifying is complicated, especially now that it’s time for what construction industry experts call the “Great Expiry” – the period between April and June when most pre-qualifications expire and must be done again. The steps that need to be taken to prequalify are involved, but necessary. Clients and contractors want to cut down on the risk of project delays, shoddy work and going over budget. 

As the owner of a construction company, you must show potential customers and contractors that:

  • Your company is licensed for the particular job. Getting licensed for a particular project isn’t difficult in most states. Double-check with the customer or the contractor whether the project requires licensure. 
  • Make sure you have the proper experience. Obviously, different construction projects may require different skills. Constructing a new modern office complex or home for a private customer will require different expertise than, say, building or repairing a road or a bridge for a state or local government. Make sure you have experience to bid on a particular project, and if your company does not, make sure you hire workers who do have that experience. Having experience will give some reassurance to the customer or contractor that there won’t be any unforeseen delays or shoddy workmanship.
  • Make sure you are following proper safety protocols. This sounds simple but can mean the difference between winning and losing a bid. Make sure you are compliant with the federal Office of Safety and Health Administration’s (OSHA) safety guidelines for construction projects. This means taking steps to prevent fires and explosions, accidental falls and other injuries. 
  • Demonstrate that your company is financially stable. Has your company ever filed for bankruptcy protection? Do you have the assets to pay your workers adequate compensation to ensure that they won’t walk off the job due to low pay? Ensuring this will indicate to your customers that your company has the resources and inventory to complete the job without going over budget.
  • Demonstrate strong payment history. For any construction project to go smoothly and without delays and extra costs, it’s important to know that subcontractors and suppliers will get paid on time and in full. Legal claims for unpaid construction work, called a mechanics lien, can significantly delay a project. Also, don’t forget that the Little Miller Act requires that prime contractors post a payment bond backed by a surety company that guarantees the finances necessary to complete a construction project. Make sure that this bond is lined up when you apply for a project bid, be it with a private customer or government contractor. 
  • Get your financing lined up. Using financing to ensure that your construction company can complete a project is not necessary for prequalification, but it can ensure that your company is ready to take on a project. Equipment financing is a form of lending that can ensure you have the most modern construction equipment to complete a task. You can also use purchase order financing to make sure that your suppliers get paid on time without restricting your cash flow, and a line of credit can make sure your workers get paid on time. You may also wish to use invoice factoring in case your contractor or customer is slow to pay those invoices. 
  • Respond to Customer Feedback! As we are now living in the “Feedback Economy,” most consumers (including your future clients) will check Google Reviews, Angie’s List, Yelp and other apps in which customers provide feedback on their experiences with businesses. If your construction business has been reviewed, make sure you respond to those reviews. Negative reviews are especially important to respond to – when you respond to them, thank the customer for their feedback and state clearly that you’re making the necessary changes to improve your business based on their feedback.

Get to Know Prequalification Software

Being qualified for a construction job and letting the world know that you’re qualified are two different things. With the increased popularity of prequalification software, you need to get to know what these programs are looking for to be included in bids. Some of the most popular prequalification software packages out there being used by construction firms include:

These software packages emphasize slightly different aspects of the prequalification system. For example, FAST Builder focuses a lot on scheduling and pricing, while ConsensusDocs focuses more on contract details and design. Chances are a contractor or client is using one of them to build a database of qualified construction companies for various projects, so it’s important to learn the best ways to respond to each one so that you can put your best foot forward at bidding time. 

Don’t Miss Out!

The construction industry is set to be in even higher demand over the next few years as more government contracts will be coming out for bid. Make sure your company is visible, qualified and ready to go when projects are put out for bid.

Vince Calio

Content Writer
Vince Calio has been a writer for Kapitus since 2021. Before that, he spent three years operating a dry-cleaning store in Rahway, NJ that he inherited before selling the business, so he’s familiar with the challenges of operating a small business. Prior to that, Vince spent 14 years as both a financial journalist and content writer, most notably with Institutional Investor News and Crain Communications.

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